HELIX FEED

Employee Benefits Resources for COVID-19

Written by DSST Public Schools | 04/07/20
1. Updating your benefits due to loss of coverage for you or a family member:
  • Adding coverage: If you or a member of your immediate family loses insurance coverage you are qualified to join DSST’s plans (click here to view details on qualifying life events). Team members can follow this guide to initiate a “qualifying life event” in the Workday benefits app. You will be required to submit proof of loss of coverage (a letter from the company/provider stating the date you lost coverage is sufficient) and complete your benefits enrollment within 30 days after the last day of coverage for you/your family member. Please reach out to your campus dedicated HR representative or humanresources@scienceandtech.org if you need support.
  • FSA: if an impact of COVID-19 has caused you to need to change your FSA contributions moving forward you can submit a request in Workday for a qualifying life event (see guides above):
      1. For example: if your daycare is closed due to COVID-19 therefore you would like to change your FSA contributions moving forward. Note: you will need to submit documentation for your life event to be approved such as a letter/documentation that the daycare is closed.

2. Medical Resources:

  • Virtual Medical Support:
    • TelaDoc: Aetna is offering zero co-pay for telemedicine visits for the next 90 days for all current plan participants. 
    • Virtual capacity within the network outside of Teladoc: Aetna has always allowed in-network providers to bill for video consults.
  • Free Delivery on CVS Pharmacy Prescriptions: Aetna has waived fees for home delivery of prescription medications from CVS.  Members can either call their local CVS pharmacy or elect refill delivery online at https://www.cvs.com/content/delivery?cid=oc_aetna_covid19_032020. They have also waived early refill limits on prescription maintenance medications through CVS Caremark.
  • COVID-19 Testing: 
      1. To see information on testing visit Aetna’s website & view their COVID-19 FAQ pages
      2. Aetna has waived member out-of-pocket costs for COVID-19 diagnostic testing thru June 2020.
      3. Aflac is allowing COVID-19 tests to be a covered exam for your annual Wellness Benefit. This benefit applies if you have an Aflac Accident or Hospital Indemnity plan. Click here to view directions on filing a claim. 
  • Coverage for any inpatient hospitalizations related to COVID: from now until June 1st, Aetna will be covering all inpatient hospitalizations at 100% if admitted for COVID for all current plan participants.
  • Free Crisis Support from Aetna: To help get our members through this, we've opened crisis response lines for all members — just call 1-833-327-AETNA (2386) (TTY: 711). All Aetna® and CVS Caremark® members also have access to the Aetna Nurse Medical Line at 1-800-556-1555 (TTY: 711).

3. Mental Health Supports:

        1. Username: dsst schools
        2. Password: eap
        1. Select “Colorado” on the dropdown “Select School Location”
        2. You will be prompted to enter your DSST email then you will receive an email from Headspace to get you started with setting up your account. 
        3. Download the app on your phone so that you can access meditations on the go.
  • Corepower OnDemand (there is a limited selection of free classes or a subscription to 250+ classes is available with a 20% discount for teachers)
  • Grokker Wellbeing: We are happy to offer all DSST staff and their family members (13 and older) free access to Grokker’s video wellbeing app, available anytime, anywhere, on any device through May 31, 2020 [includes fitness, yoga, stress reduction, mental health & sleep programs & much more!]

4. 401K

  • Reduced Restrictions on 401K withdrawals & loans for people affected by COVID: the CARES Act (bipartisan fiscal stimulus package in response to the COVID-19 pandemic) includes measures that ease some restrictions and conditions for retirement plan withdrawals and loans – giving many individuals affected by the pandemic and economic fallout (Plan Sponsor Virtual Session - CARES Act & CARES Act Podcast Summary):
  • Waiving the 10% penalty on early withdrawals up to $100,000, 
  • Allowing individuals three years to repay withdrawal distributions, 
  • Allowing individuals to include distributions in income ratably over three years, 
  • Increasing loan limitations to the lesser of $100,000 or 100% of participant’s vested account balance, and 
  • Delaying the start of loan repayment for one year. 
  • DSST’s 401(k) provider, Mass Mutual, has a resource page, linked here, that includes information about the current market volatility.

 
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